An advance typing tool.
Example:
Newspaper, letter etc
File extension .doc
How to open Ms Word?
Method 1:
L.C on start menu
L.C on all programs
L.C on microsoft office
L.C on misrosoft word
Method 2:
L.C on start menu
L.C on run
Type "winword"
Press enter key from the keyboard or
L.C on ok button
Method 3:
Press "windows + R keys from the keyboard
Type "winword"
Press enter key on keyboard or
L.C on ok
Interface Of The Ms Word:
Title Bar:It contains name of the file and have a box name control box(minimize, maximize and close)
Menue Bar:
All functions are properly arranged in menue bar.
Standard Tool Bar:
It contains those functions which are commonly used.
Formating Tool Bar:
In this bar all functions which are related to the formating of text are arrnaged.
Rulars:
Scale of word file
Vertical Rular
Horizontal Rular
Scroll Bar:
To move up and down or left and right in file.
Vertical Scroll Bar
Horizontal Scroll Bar
Working Area:
Where we type our required data.
Status Bar:
This bar contains the status of file (No. of pages, No. of lines, etc)
File Menue:
This menue holds functions which are related with file structure.
New:
To open new blank file.
Method 1:
L.C on file menue in menu bar.
L.C on new
Method 2:
L.C on new button on standard tool bar.
Method 3:
Shortcut keys:
Ctrl + N
Alt + F + N
Open:
To open already saved file.
Method 1:
L.C on file menu in menu bar.
L.C on open
Select required file
L.C on open button.
Method 2:
L.C on open button on standard tool bar.
Method 3:
Shortcut keys:
Ctrl + O
Alt + F + O
Save:
To save the existing file
Method 1:
L.C on file
L.C on save
Define required place where you want to save the file
Give file name
L.C on save or press enter key
Method 2:
L.C on save button in standard tool bar
Define required place
Give file name
L.C on save button or press enter key
Method 3:
Press Ctrl + S keys from the keyboard
Press Alt + F + S
Close:
Close the file of application software
Method 1:
L.C on file menu
L.C on close
Method 2:
Press Ctrl + w
Method 3:
L.C on close button on menu bar
Save as:
To save or make a duplicate file
Method 1:
L.C on file menu
L.C on save as
Repeat saving steps
Shortcut key Alt + F + A
Save as web page:
To make webpage like a web site page
L.C on file menu
L.C on save as web page
Define place where you want to save the file
Web page preview:
To finalizing the file before saving the file as web page
L.C on file menu
L.C on web page preview
Print preview:
To check text before print the file
L.C on file
L.C on print preview
Or
L.C on print preview button on standard tool bar
Print:
To print or making hard copy of the file
L.C on file menu
L.C on print
Or
L.C on print button on standard tool bar
Or
Press Ctrl + P keys
Properties:
File properties
L.C on file menu
L.C on properties
Exit:
To close Microsoft word
L.C on file menu
L.C on exit
Or
Press Alt + F4
Edit Menu:
L.C on edit menu in menu bar
Press Alt + E
Undo:
To repeat last action but only once a time
L.C on edit menu
L.C on undo
Or
L.C on undo button on standard tool bar
Press Ctrl + Z keys
Redo:
To remove undo action
L.C on edit menu
L.C on redo
Or
L.C on redo button on standard toolbar
Or
Press Ctrl + Y keys
Cut:
To remove text link from a place of page
Select required text
L.C on edit menu
L.C on cut
Or
L.C on cut button in standard toolbar
Or
Press Ctrl + X
Copy:
To make duplicate image of text
Select required text
L.C on edit menu
L.C on copy
Or
Press copy button from standard tool bar
Or
Press Ctrl + C
Paste:
To paste the image of copied text on required place
Pointer required place
L.C on edit menu
L.C on paste
Or
L.C on paste button on standard tool bar
Or
Press Ctrl + V
Select All:
To select all text on file
L.C on edit menu
L.C on select all
Or
Press Ctrl + A
Find:
To find any text or word from file
L.C on edit menu
L.C on find
Define required word L.C on find button
Or
Press Ctrl + F
Replace:
To change text after finding
L.C on edit menu
L.C on replace
First find required text
Then type changing word and replaces it
Or
Press Ctrl + H
Repeat last text replacing steps
Goto:
To reach on required target
(Pages, lines etc)
L.C on edit menu
L.C on goto
Define required target
Or
Press Ctrl + G
View Menu
Task Pane:A box or pane having deferent task or functions
L.C on view menu
L.C on task pane
Shortcut key Ctrl + F1
Tool bar:
A strip having buttons of different functions
L.C on view menu
L.C on tool bar
L.C on required tool bar
Or
R.C on menu bar
L.C on required toolbar name
Ruler:
Scale of the page
L.C on view menu
L.C on ruler
When ruler option is checked rulers are visible
When we uncheck the ruler option then ruler is invisible
Header & Footer:
to apply heading and foot words
L.C on view menu
L.C on header & footer
Define required header n footer
Full Screen:
To view the working area on screen without toolbar ect.
L.C on view menu
L.C on full screen
Zoom:
To view with the help of %
L.C on view menu
L.C on zoom
Or
Select required zoom from the standard toolbar
Thumbnail:
Small view of work area or pages
L.C on view menu
L.C on thumbnail
Document Map:
Main point of document or file when user L.C on these point word show automatically required text.
L.C on view menu
L.C on document map
Normal view:
For simple typing
L.C on view menu
L.C on normal view
Web layout view:
For making web page
L.C on view menuL.C on web page view
Print layout view:
For printing required documents
L.C on view menuL.C on print layout
Reading layout view:
For reading the documents like a book
L.C on view menuL.C on reading layout view
Outline view:
L.C on view menu
L.C on out line view
Define required paragraph layout leve
Insert menu:
To insert or add something in file or document
L.C on insert on menu bar
Or
Press Alt + I
Break:
To cut link of a page or column
L.C on insert menuL.C on break
Page Break:
To move mouse cursor to new page in the document
L.C on insertL.C on break
Select page break and apply it
Shortcut key Ctrl + Enter
Column Break:
To move to new column
L.C on insert menuL.C on break
And apply it
Shortcut key Ctrl + Shift + Enter
Page Numbering:
To insert page numbring
L.C on insert menuL.C on page number
Define required alignment
Apply it
Date and Time:
To insert add current date and time in document
L.C on insert menuL.C on date and time
Define required layout
Apply it
Shortcut key Alt + Shift + D --------------Current Date
Shortcut key Alt + Shift + T -------------- Current Time
Symbles:
Specific pictures or logos
L.C on insertL.C on symbols
Select required symbols
Insert it
Comment:
To define meaning of the word
Select required wordL.C on insert
L.C on comment
Type required comment
Clipart:
Built in pictures of ms offince
L.C on insertL.C on picture
L.C on clip art
Select required picture
Copy required picture
Paste it to required place
From File:
To insert or add picture which is downloaded or captured by user.
L.C on insertL.C on picture
L.C on From File
Define required picture place
Insert it
Auto Shapes:
Different built in shapes
L.C on insertL.C on pictures
L.C on Auto shape
Select required file from auto shap toolbar
Word Art:
Text with 3d effect
L.C on insertL.C on picture
L.C on word art
Select required format
Apply it
Text Box:
A box in which user can edit text
L.C on insert L.C on textbox
Draw box on required place
Hyperlink:
To make linking of file
Select required fileL.C on insert menu
L.C on hyperlink
Defined required file
Apply it
OR
Press Ctrl + K
Repeat steps of hyperlink
To Run Hyperlink:
Press Ctrl key but don’t leave it
Then L.C on required link
Note: when user apply hyperlink text color changed in blue
Format Menu:
L.C on format menu
All functions are properly arranged in this menu for the formatting of text
Common Functions:
Bold:
To increase the width of text mean text become fat
Select required textPress Ctrl + B from the keyboard
Italic:
To change the angle of the text
Select required textL.C on italic button
OR
Press Ctrl + I keys
Under line:
To include a line on the bottom of the text
Select required textPress Ctrl + U
Text alignment:
Starting the text on required right align
Right align
Left align
Center align
Justify
Right align:
To start or type the text from right side of the word page
L.C on right align button on formatting toolbarPress Ctrl + R keys
Left align:
To start typing from left side of the page. By default left align is selected when we start ms word
L.C on left align button from formatting barPress Ctrl + L keys
Center:
To start typing the text from the center of the page
L.C on center button on formatting tool barPress Ctrl + E
Justify:
To make paragraph having both sides (left and right) equally
Select required textL.C on justify button on the formatting toolbar
OR
Press Ctrl + J
Font:
To change the formatting of required text
L.C on format menu in menu barL.C on font
OR
Press Ctrl + D
Font Functions:
To change or apply deferent fonts/writing style to required text
Select required textL.C on formatting menu
L.C on font
L.C on required font
Apply it
To change or apply different fonts style
Select required text
L.C on format menu in menu bar
L.C on font
Select required font size with L.C
Apply it
To change the size of text grids wise
Select required text
L.C on format menu in menu bar
L.C on font
Select required font size
Apply it
Max font size with grid is 72
Min font size with grid is 8
To apply font size with the help of points
Select required textL.C on font size box
Define required size
Press Enter key
OR
To increase the text size
Select required sizePress Ctrl + ] keys
Max font size with point is 1638
Min font size with point is 1
To decrease the font size
Select required textPress Ctrl + [
To apply color on text
Select required text
L.C on format menu
L.C on font
Select required color
Apply it
OR
Select required text
To apply under line style and color
Select required colorL.C on format menu
L.C on font
Select required underline style
Select required color of under line color
Apply it
To apply effects on text (printing effect)
Select required text
L.C on format menu
L.C on required effect
Apply it
Note:
When we select any font, font style or effect it will appear in preview box
A2 -----------------> super script ------------ Ctrl + Shift + =
A2 -----------------> Ctrl + =
Character spacing:
To insert space between characters
Select required textL.C on format menu
L.C on font
L.C on character spacing
Define required spacing
Apply it
Animated text effect:
To apply animated effects on text
Select required textL.C on format menu
L.C on font
L.C on required effect
Apply it
Note:
These effects are not printing
Paragraph:
To apply formatting on a paragraph
Select required paragraphL.C on format menu
L.C on paragraph
Apply required formatting
Line spacing:
To include space b/w lines
Select required paragraphL.C on format menu
L.C on paragraph
Define required line space
Shortcut keys of line spacing
Ctrl + 1 --------------------------------- normal
Ctrl + 5 --------------------------------- medium
Ctrl + 2 --------------------------------- high
Bullets and Numbering:
To insert different bullets like dots or numbering the text
L.C on format
L.C on Bullets and Numbering
L.C on required bullets or number style
Apply it
To apply page border:
L.C on format
L.C on border and shading
L.C on page border
Select required border
To apply border n text:
Select required text
L.C on border and shading
Select required border
Apply it
To apply different columns
L.C on format
L.C on column
Define required column
Note:
If we want to make columns of a paragraph
Then we do the up steps
Otherwise we select apply to this point forward
Drop Cap:
To make first word larger but like a drop word
L.C on format
L.C on drop down
Background:
To give colours to page
L.C on format menu
L.C on background
Apply required colourThemes:
To make designs which are built in
L.C on format menu
L.C on themes
Select required themes
Change case:
To change case of required text
Select required text
L.C on format menu
L.C on change case
Select required case
Apply it
Press Shift + F3 keys
Inset menu:
To insert or add something in file or documents
L.C on insert
Break:
To cut link of a page or column
Table Menu:
To take combination of rows and columns
L.C on table menu on menu bar
OR
Press Alt + A keys
Rows and columns make cells
Rows depend on x-axis
Columns depend on Y-axis
How to insert a table
L.C on table menu
L.C on insert
L.C on table
Define required rows and columns
To insert a single row
L.C on table menu
L.C on insert
L.C on required row alignment
To insert single columns
L.C on table menu
L.C on insert
L.C on required columns alignment
To insert a single cell
L.C on table menu
L.C on insert
L.C on cell
To delete a single row
Select required row
L.C on table menu
L.C on set
L.C on row
To delete single column
Select required column
L.C on table menu
L.C on set
L.C on column
To delete a single cell
Select required cell
Select on table menu
L.C on delete
L.C on cell
Merge Cell:
To make two or more than two cell into a single cell
Select required cell
L.C on table
L.C on merge cell
Split cell:
To break cell into different cells
Select required cell
L.C on table menu
L.C on split cell
Define required rows and columns
Split table:
To break required table
L.C on required table
L.C on tool menu
L.C on spilt menu
Convert table to text
L.C on required table
L.C on table menu
L.C on convert
L.C on table to text
To convert text to table:
Select required table
L.C on table
L.C on convert
L.C on text to table
Tool Menu:
Spelling and Grammar:
Red line:
This line indicate that word is not present in the directory
Green line:
This line indicate Grammatical error
Language:
To read or change text in different language
Translate:
To check meaning
Hyphenation:
To check the pronunciation
How to protect file:
To protect file
L.C on tool menu
L.C on option
L.C on section
L.C on security
Type password in text box
L.C on ok
Retype password
L.C on ok
Save file
Close it
Mail Merge:
To make a database file in which we save our data and use it for printing
L.C on tool menu
L.C on letter and
L.C on mail merge
Steps:
Step 1:
Choose mail merge format (L.C on next)
Step 2:select required document where user want to work (L.C on next)
Step 3:
Select type a new list (L.C on create)
To create a database file or mail merge file
L.C on create
L.C on customize
Select required filed or add required field delete waste fields
Add required data in fields
L.C on ok
Step 4:
L.C on next
Step 5:
L.C on next
Step 6:
L.C on next
Close mail merge task pane
Make your required letter format
Insert field filom mail merge tool bar
L.C on insert merge field on mail merge tool bar caption No. 6
Select required field
